ExpenseWatch Expense Reports

Make business travel expense control an integral part of your spending policy.

Because travel and entertainment is often the second largest expense area for organizations, it is one of the first places companies look to control costs. Companies with traditional paper-based employee business expense reporting systems have difficulty controlling T&E expenses.

If you are like most companies looking to automate time-consuming and costly manual travel and expense processes, you fall into one of two categories:

• You either have a defined travel expense policy, but have difficulty finding efficient and reliable ways to enforce it, or
• You don’t have a travel expense policy yet and need help establishing controls

ExpenseWatch.com Expense Reports makes expense reporting run efficiently throughout your company. Everything is managed electronically, from expense report creation through to requests for reimbursement, reducing or eliminating the need for paper.

Here’s how it works:
• Pre-populate expense report items using our Mobile App for your smartphone and from travel bookings, credit card feeds
• Add cash receipts
• Attached scanned, faxed or images of your receipts photographed from your smartphone to the expense report or to individual line items on the report
• Set up an unlimited number of categories and attributes to capture comprehensive information on travel spending
• Allocate expenses to specific projects and/or business units to make it easy to charge-back to clients and track spending against accounts, projects or potential sales
• Route the document for approval
• Automatically notify all approvers with emails, who can approve or reject the entire report or individual line items
• Automated company-specific spending policies are applied to every report – exceptions are flagged to alert submitters and approvers to out-of-policy spending
• Pre-built reports provide detailed views of spending
• Approvers/Managers have complete visibility into the impact an expense report will have on the bottom line

ExpenseWatch.com is by your side with implementation, training and support for all users to ensure your success. All of this capability is available for one low annual subscription, with no added usage charges.

To ensure transactional efficiency, ExpenseWatch.com Expense Reports seamlessly integrates with your accounting software allowing you to create an end-to-end system to control, reduce and report on travel and expense spending from when requests are made through to the posting of approved transactions into your financial system of record.