DEXTER + CHANEY SURPASSES 2,500 USERS WITH INTEGRATED DOCUMENT IMAGING

cant milestone: usage of the Document Imaging component of its Forefront® Construction Management Software has exceeded 2,500 total users. “We are gratified to see so many construction companies adopt integrated Document Imaging within three years of its introduction,” said John Chaney, Dexter + Chaney co-founder and president.

Forefront Document Imaging is fully integrated with the accounting, job costing, human resources and even project management software. Document Imaging addresses a typically painful problem for construction companies: giving management, office staff and project managers the fast access they need to important documents like AP invoices, change orders, payroll timecards, contracts and others.

The company frequently has to fax, overnight or courier those documents; that’s expensive and wastes significant time as the administrative staff locates, copies, sends and refiles those documents repeatedly. Worse, original documents sometimes aren’t returned to the proper file. Forefront Document Imaging incorporates documents electronically into the construction company’s workflow. It puts invoices, time cards, contracts and more at one’s fingertips in the office and the field.

“Surpassing 2,500 users is very exciting,” said Chaney. “Many customers have told us their personal stories about how Document Imaging’s complete integration with the information stored in Forefront makes their day-to-day work more productive.”

INVOICE APPROVAL
The approval process for Accounts Payable (A/P) invoices demonstrates how Document Imaging fits into the construction company’s workflow process:

· A/P receives an invoice and immediately enters and scans it into Forefront. Forefront automatically indexes the invoice to the transaction record, eliminating the possibility of error.
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Dexter + Chaney Surpasses 2,500 Users With Integrated Document Imaging, page 2

· Reporting is immediately available to show pending invoices, and how long they’ve been outstanding (that’s very helpful at month end for WIP [work in progress] and for cash requirements reporting).
· The approver (a project manager, for example) receives an email announcing that invoices are ready for approval.
· The project manager goes to the invoice approval screen to view pending invoices and codes them by job and phase. Thanks to Document Imaging, the project manager can view the original invoice on screen with a single mouse click. The project manager can also attach notes to the invoice with questions or instructions.
· Once coded and approved, the invoices are routed back to accounting for payment. (Additional steps also can be included in the approval process, like routing invoices to the controller for review/approval before they go to accounting for payment.)

More than 1,000 construction companies throughout the United States use Dexter + Chaney’s ForefrontÒ Construction Management Software. Forefront includes 29 integrated modules that handle accounting, jobs, project management, human resources, document imaging, remote connectivity and data sharing.

Forefront placed second out of 125 software packages (ranked according to the number of construction companies using each product) in the “2002 Information Technology Survey for the Construction Industry” by the industry group Construction Financial Management Association (CFMA). More than 2,500 total users make use of Forefront’s Document Imaging component, which addresses a typically painful problem for contracting firms: giving management, office staff and project managers the fast access they need to important documents like AP invoices, change orders, payroll timecards, contracts and others. Companies that use Forefront report they have improved profitability and have grown their businesses more than 200 percent without adding accounting staff.

For more information about Dexter + Chaney or Forefront, contact Brad Mathews, Vice President of Sales and Marketing, Dexter + Chaney, 9700 Lake City Way NE, Seattle, WA 98115-2347; phone: 800-875-1400 or 206-364-1400; fax: 206-367-9613; e-mail: info@dexterchaney.com; www.dexterchaney.com.
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Statistics excerpted from CFMA’s 2002 Information Technology Survey for the Construction Industry, fourth edition, with the permission of the Construction Financial Management Association, Princeton, NJ, 609-452-8000. CFMA did not evaluate nor rank software in terms of performance. The number of users indicated for any particular software product is not an indication of its superiority over comparable products, rather it is only an indication of its use among respondents. The survey should not be construed as the advice or opinion of CFMA.

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